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KSEF & Rydoo

KSEF & Rydoo

As we are now working on assuring compliance with the Polish KSeF regulations, we are also implementing Rydoo – an application that will make it easy for you to report and track business trips, business expenses and mileage.

Here, you will find all the most important information about where we are in the process.

Step 0 – planning out the implementation of the complex IT application ✅
We have planned out in detail what needs to be done to make it work. The solution we chose is Rydoo.
Step 1 – implementation of individual employee identifier (uniqe Eryk ID) ✅
Each Eryk employee now has a unique identifier that opens new functionalities and speeds up settlements and costs reimbursements.
Step 2 – foundations and development ✅
We have been busy preparing the systems and making them share data with one another.
Currently – Step 3 – testing of complex IT solution for settlements with employees 🔄️
We are running key tests and optimize settings to prepare Rydoo for broader base testing by Team Leaders.
Soon – Step 4 – roll-out to selected users ⏹️
We will soon contact some of you (you can volunteer is you want to be an early adopter) to trial this complete solution and provide feedback.
Step 5 – deployment ⏹️
Once the tests are completed successfully, we will roll out the application to a pilot group and right after their feedback to all of you.
Manuals

Training materials – coming soon

Eryk – Międzynarodowy dostawca usług technicznych

Eryk – Międzynarodowy dostawca usług technicznych

Eryk – Międzynarodowy dostawca usług technicznych

Eryk – Międzynarodowy dostawca usług technicznych
FAQ

Frequently asked questions

Ideally, in the dedicated “Podmiot3” field. It can also be added in the “comments” or “additional information” section. The ID should not be entered in the buyer’s details.

You should make every reasonable effort to ask the seller to include the ID on the document.

Upon the buyer’s request, the seller should provide a visualization – either as a PDF or a printed copy.

The invoice will go to the general pool within Eryk. Assigning it to the correct employee will be more difficult and may delay the settlement process.

No, this applies only to purchases made in Poland.

E.g. as a PDF, a printed invoice, a transaction confirmation, or an attachment to the invoice.

As before, you should ask the seller to issue a correction.

The invoice will not be submitted to KSeF and cannot be settled. In this case, you need to ask the seller to issue a correction.

We are introducing Rydoo because it enables simpler and faster expense settlements, reduces bureaucracy, and allows expenses to be settled directly from a mobile phone, including scanning receipts using a mobile app.

All our employees.

Training sessions will take place from 1st to 14th of September. Online trainings will be held on four different dates for both technicians and office staff.

Rydoo will become the standard process from 1st October 2026, when all settlements will be handled exclusively via Rydoo.

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